Export date: Fri Jun 22 3:28:45 2018 / +0000 GMT


Click on the link below to download the membership form

Membership-Application-Form-2018 1


A change in government legislation regarding data protection called The General Data Protection Regulation (GDPR) will be in place from 25th May 2018. Re GDPR and Data Protection advice to clubs, please note the following from England Athletics: 2

When you become a member of or renew your membership with Skipton AC you will automatically be registered as a member of England Athletics. We will provide England Athletics with your personal data which they will use to enable access to an online portal for you (called myAthletics). England Athletics will contact you to invite you to sign into and update your MyAthletics portal (which, amongst other things, allows you to set and amend your privacy settings). If you have any questions about the continuing privacy of your personal data when it is shared with England Athletics, please contact 4 3.

With regard to Skipton AC and data protection considerations. The club will be adhering to the following aspects as pointed out by England Athletics.

What are the key things to consider for grassroots clubs?

The principles of data protection still exist. All clubs need to ensure that with regard to personal data:

  • they process it securely

  • it is updated regularly and accurately

  • it is limited to what the club needs

  • it is used only for the purpose for which it is collected and

  • used of marketing purposes if the individual has given the club consent to do so.

You will need to tell people about how and what you do with their data at the point you collect it.

For example, the purposes of clarity EA have introduced the concept of ‘Athletics Data' (see definition below) that can and will be used for the administration of the sport. We have listed the activities where the data may be used and the organisations with which the data can be shared.

In becoming a member of EA, EA will collect certain information about you which will include your name, date of birth, gender, URN number, email address, address, telephone number, names of the EA affiliated clubs that you are a member of and details of any coaching or officiating licenses you hold (Athletics Data).

You could also use this definition of data as it is likely that the same information could be used in the administration of your club. This should be included within your privacy policy.

In addition to passing data to EA (see information sent to clubs or you can request to receive it again by emailing 4 3) the use of data is likely to include the following activities and more:

Training and competition entry

-        Share data with club coaches or officials to administer training sessions

-        Share data with club team managers to enter events

-        Share data with facility providers to manage access to the track or check delivery standards

-        Share data with leagues, county associations (and county schools' associations) and other competition providers for entry in events


Funding and reporting purposes

-        Anonymised data shared with a funding partner as condition of grant funding e.g. Local Authority

-        Anonymised data analysed to monitor club trends


Membership and club management

-        Processing of membership forms and payments

-        Share data with committee members to provide information about club activities, membership renewals or invitation to social events

-        Publishing of race and competition results

-        Website management


Marketing and communications (where separate consent is provided)

-        Sending information about promotions and offers from sponsors

-        Sending club newsletter

-        Sending information about selling club kit, merchandise or fundraising


A copy of the Draft EA Privacy Statement and Policy can be found at 5 and 6. All clubs should already have a privacy statement and policy, and certainly will need one now. This outlines to an individual who is providing you with data, details of exactly how it will be used. If someone isn't clear and you do not manage data in accordance with the policy, you are increasing the risk of breaching data protection laws.
  1. Membership-Application-Form-2018.docx
  2. club-management/gdpr-and-data-protection-advice#
Post date: 2017-01-23 20:28:27
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