Club AGM 6th December 2013

Skipton AC Annual General Meeting: Oddfellows, 7:30 pm 6th December 2013

Please may we remind you of the AGM being held as noted above, the agenda is below;

  • Please can nominations for club officers be received by the club secretary (contact details below) before the AGM. Outlines of the roles are overleaf;
  • If you have any items for the agenda under ‘Any Other Business’, please raise these in advance;
  • If you haven’t already done so please indicate if you wish to be entered into the draw for the club guaranteed places in the London Marathon, 2014 (people are entitled to go in the draw if they applied as a Skipton AC member for a place in the London Marathon ballot and have been unsuccessful in getting a place);

Any of the above to Paul Norman (p.d.norman@leeds.ac.uk) before the AGM, please.

AGM Agenda

  • Welcome
  • Treasurer’s report
  • Chair’s report
  • Election of Officers
  • Election of Committee
  • AOB

Refreshments (nice grub from M&S!!)

  • Draw for London Marathon places (PN)
  • Presentation: Chair’s choices (CR)
  • Presentation: Handicap (JL)

P.S. CR will bring lots of club kit!

Description of officer roles
At last year’s AGM the suggestion was made for descriptions of the club’s officer roles to be made available:

Chair:
The Chair (currently CR):

  • Promotes the club in both formal and informal situations;
  • Represents the club at formal meetings about the sport in general in liaises with Craven District Council to contribute to statements about sports participation in the area;
  • Facilitates the progression within the club encouraging development of skills, abilities and qualifications of club members.
  • Organises and Chairs the club’s monthly meetings;
  • Following club meetings, CR also provides notes about discussions via the Yahoo list to club members;
  • Is joint first stop via the website for prospective members contacting the club for joining in on activities.

Secretary:
The secretary (currently PN):

  • Acts as a focal point for communications from outside the club (from the governing body, regional and county tiers and other clubs) and alerts and distributes this information as appropriate;
  • Represents the club at formal meetings about the sport in general and liaises with Craven District Council to contribute to statements about sports participation in the area;
  • Applies to the organisers of the London Marathon for club places;
  • Is joint first stop via the website for prospective members contacting the club for joining in on activities;
  • Receives a fair amount of prospective communications from organisations trying to sell their wares.

PN also:

  • Edits elements of the club website but freely admits his technical skills are stretched;
  • Has devised routes and rotas for Tuesday and Thursday club runs (but not for a while);
  • Is involved with the organisation of the West Yorkshire Winter League;
  • Organises tripartite meetings with Craven Energy and the Cycling Club;
  • Periodically organises events.

Treasurer:
The treasurer (currently AMB):

  • Does the books / prepares year end accounts;
  • Does banking from money received from members for subs, sale of vests / t-shirts;
  • Pays invoices from suppliers for vests / t-shirts, etc.;
  • Pays England Athletics for subscriptions & membership fees;
  • Transfers monies between bank accounts as required.

Membership Secretary:
The membership secretary (currently SRH)

  • Sends letters to members to collect annual subscriptions;
  • Maintains a spreadsheet of members’ details
  • Registers new members & updates members’ details on the England Athletics website;
  • Sends new members a welcome letter & forwards details to Committee Members, i.e. Emma Newbould adds them to Yahoo Group.
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